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NEW QUESTION # 117
HOTSPOT
Column 1 is a list of entries from the Daily Log that occurred during stage 4 in the Controlling a Stage process. For each entry in Column 1, select the first management product from Column 2 that should have been updated, or created, as a result of the entry. Each selection from Column 2 can be used once, more than once or not at all.
Drop down the right answer from column 1 to column 2.
Answer:
Explanation:
NEW QUESTION # 118
The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also
producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early
release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar,
thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under the Risk tolerance heading?
- A. The cost of all fallback plans must be contained within the project's tolerance.
- B. The Project Board's threshold level of risk exposure is any combination of medium, high and very high
impact, with high and very high probability. - C. Corporate management's threshold level of risk exposure is any combination of high and very high impact
and probability. - D. The risk budget will have a tolerance of +/~ 10%.
- E. The Project Manager's threshold level of risk exposure is low impact and probability.
Answer: A,B
Explanation:
Explanation/Reference:
Risk Theme
Question Set 2
NEW QUESTION # 119
Additional Information
A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project. A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed. This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff. This meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer. The Project Manager has tried to call the photographer and has had no response. The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
Answer:
Explanation:
Explanation
NEW QUESTION # 120
Who would be responsible for maintaining the Configuration Item Records?
- A. Project Assurance
- B. Team Manager
- C. Project Support
- D. Project Manager
Answer: C
NEW QUESTION # 121
Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.
Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues. lessons and quality results.
After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.
There is no Project Brief. How can there be a common understanding of the desired outcomes for the prepared calendar pack?
- A. The Project Brief should have been produced and approved before the project progressed into the initiation stage.
- B. The simple Project Initiation Documentation contains the project definition.
- C. The simple Project Initiation Documentation contains the Quality Management Strategy. This contains details of the acceptance criteria for this project.
Answer: B
NEW QUESTION # 122
Which of the following roles cannot be combined?
- A. Senior Suppler and Supplier Assurance
- B. Project Manager and Project Support
- C. Executive and Senior User
- D. Project Assurance and Team Manager
Answer: D
Explanation:
Explanation/Reference:
Testlet 1
Extract from the Project Product Description (with errors)
NEW QUESTION # 123
Which of the following represents the four key characteristics a good Project board should display?
- A. Authority, Credibility, Connections, Delegation
- B. Authority, Availability, Connections, Delegation
- C. Authority, Credibility, Delegation, Availability
- D. Authority, Credibility, Commitment, Availability
Answer: C
NEW QUESTION # 124
Which of the following management products ARE updated as part of Managing a stage boundary?
1. Business Case
2. Benefits Review Plan
3. Configuration Item Records
4. Project Brief
- A. 1, 2, 4
- B. 1, 3, 4
- C. 2, 3, 4
- D. 1, 2, 3
Answer: D
NEW QUESTION # 125
Scenario
A central government department, the Ministry of Food Hygiene (MFH), faces increasing pressure to cut costs, better manage suppliers' performance and reduce the confusion caused by inadequate internal controls, outdated standards and outdated technology. External consultants were employed to conduct a feasibility study to identify options to address the problems, and the likely costs and benefits. The following options were considered:
Do nothing.
Re-engineer selected business functions.
Outsource selected business functions.
The feasibility study concluded that there was a case for outsourcing the MFH Information Technology Division and the Facilities Division (maintenance of buildings and grounds). The recommendations were:
One service provider should be contracted to provide the services currently provided by the Information Technology Division and the Facilities Division.
A 10-year service contract should be agreed with the selected service provider.
The feasibility study developed high-level designs of the current organization, processes, systems and operating models, plus an outline Business Case for the required project. The external consultants also made the following recommendations for the management of the project:
Use PRINCE2.
Set up the project with 4 management stages:
Stage 1. Standard PRINCE2 initiation activities.
Stage 2. Create detailed designs (future organization, processes, systems and operating models) and the service level agreement between MFH and the future service provider.
Stage 3. Request and evaluate proposals, select service provider and agree contract.
Stage 4. Transfer equipment and staff, transfer responsibility for service provision and run trial period.
Initial estimates indicated that the project would cost £2.5m and take two years to complete.
MFH senior management agreed that there was a case for outsourcing, and accepted the recommendations as a basis for the project. There is an expected saving of £20m over 10 years.
The Outsourcing project has completed the Starting up a Project process and is now in the initiation stage.
Because of the strategic importance of the project, the MFH Chief Executive Officer has taken the role of Executive. A PRINCE2-experienced Project Manager has been appointed from within MFH. Staff within the business functions being outsourced will work with the external consultants who conducted the feasibility study to define the detailed designs.
Which 2 statements should be recorded under the Reasons heading?
- A. The inadequate controls, outdated standards and outdated technology must be addressed.
- B. Providing re-engineered services in-house will remove the need to transfer staff to a service provider.
- C. Relocating staff to the selected service provider's premises will mean that no property transfer is required.
- D. The lack of up-to-date technology in MFH means a re-engineering of existing services will not necessarily deliver the performance improvements required.
- E. The Ministry of Food Hygiene (MFH) needs to deal with the increasing pressure to cut costs and better manage supplier's performance.
Answer: C,E
Explanation:
Explanation
http://www.whatisprince2.net/prince2-theme-business-case.php
NEW QUESTION # 126
HOTSPOT
Additional Information
A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project. A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed. This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff. This meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer. The Project Manager has tried to call the photographer and has had no response. The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.
Column 1 contains a number of risk responses identified by the Project Manager following an assessment of this risk. Column 2 contains a list of threat response types. For each risk response in Column 1, select from Column 2 the type of response it represents. Each option from Column 2 can be used once, more than once or not at all.
Drop down the right answer.
Answer:
Explanation:
NEW QUESTION # 127
Project Scenario - Health and Safety Training Project:
ABC Company is a well-established training company that uses a standard model to develop training materials and deliver courses to customers.
ABC Company has commissioned a project in response to recent changes in government legislation relating to health and safety on construction sites. The project will deliver "capability to provide health and safety training", including the materials needed for classroom-based training and e-learning. The expected benefits for construction companies include a reduction in lost days and legal costs due to accidents.
The e-learning course will be developed by a specialist external consultancy. The materials for classroom-based training will be delivered by ABC Company's development team. All course materials will be piloted before they are used. ABC Company will deliver training to its customers and also hopes to sell the course materials to other training companies as part of their operational business. ABC Company will use their own sales and marketing departments to promote the courses.
The legislation requires construction companies to comply with the new legislation within two years. The course materials and trainers have to be accredited by a government agency before courses can be delivered.
ABC Company is planning to deliver pilot courses within five months of starting the project.
The ABC Company standard development model for new courses recommends the following stages:
End of the Project scenario.
Additional Information:
The Chief Executive Officer (CEO) founded the company five years ago. Under her leadership, ABC Company has grown quickly into a successful training company. It delivers a range of accredited professional training.
The Finance Director is also a founder member of ABC Company and is responsible for authorizing budgets for the Operations and Development Teams. She authorizes all large contracts personally.
The Purchasing Manager reports to the Finance Director and is responsible for managing and monitoring supplier contracts.
The Operations Director is responsible for the delivery off all training and for the training development budget. His department organizes courses, venues and trainers. They work with the Product and the Sales teams to provide a comprehensive training schedule. ABC Company's IT manager reports to the Operations Director.
The Business Development Director has recently been appointed to identify new training needs and propose new products. She will work with the Operations. Director to ensure a cost-conscious approach and that appropriate development technologies are used for the health and safety course.
The Training Development Manager reports to the Business Development Director and is responsible for developing training materials and gaining accreditation, in accordance with the standard course development model. Course developers in his team have skills in a range of development technologies and are allocated to projects as needed.
The Training Delivery Manager, who reports to the Operations Director, is responsible for ensuring that internal and external trainers deliver ABC Company training courses to the required standard. He also checks course materials to ensure they are fit for purpose and of the required quality.
The Central Services Director has responsibility for corporate communications, facilities management and configuration management. He recently led a project to consolidate all company quality systems into one quality management system and set up a corporate quality department, now managed by the Corporate Quality Manager.
The Corporate Document Manager reports to the Central Services Director. She helped establish the company's document management system and now operates it across the business. She manages a team of administrators and contracts staff when workload is high.
The Sales Director joined ABC Company two months ago and is keen to establish himself by suggesting new markets for the courses and material. All account managers and the marketing team report to him. They promote existing training courses to other training companies and existing customers.
End of the additional information.
A construction company that is one of ABC Company's key clients has agreed to provide a member of the staff to review and comment on the 'e-learning course'.
Which stakeholder interest should the member of staff represent, and why?
- A. User, because this stakeholder may train its staff using the 'e-learning course'.
- B. User, because this stakeholder ensures that the project provides value for money.
- C. Supplier, because this stakeholder is an external supplier.
- D. Supplier, because this stakeholder provides the expertise required by the project.
Answer: B
NEW QUESTION # 128
Which of the following statements would NOT be included in the Project Product Description?
- A. Purpose of the product
- B. Quality criteria
- C. Composition
- D. Project level tolerances
Answer: B
Explanation:
Explanation/Reference:
NEW QUESTION # 129
ABC Company uses a standard development model to develop courses and uses PRINCE2 to manage these
projects. The objectives from the Health and Safety Training Project have been documented in the business
plan of ABC Company. This business plan has triggered this project. As a result, to save time, the executive
has decided to simplify the 'starting up a project' process. The project mandate will be adapted and becomes
the project brief.
Is this appropriate, and why?
- A. No, because capturing lessons from previous projects identify lessons to be applied to this project.
- B. Yes, because the executive can initiate the project based on the project mandate by passing the 'starting
up a project' process. - C. Yes, because the business outcomes are clear, the project brief can be a sample statement elaborating the
mandate. - D. No, because the project brief should be a statement which includes a fuller description of the project.
Answer: D
NEW QUESTION # 130
Which 2 statements should be recorded under the Expected dis-benefits heading?
- A. Staff may lose the opportunity to work in Information Technology.
- B. Staff morale will be negatively affected.
- C. An investment of £2.5m is required.
- D. MFH will lose direct control over the outsourced business functions.
- E. The project will take two years to deliver.
Answer: D,E
Explanation:
Explanation/Reference:
Reference: http://www.whatisprince2.net/prince2-theme-business-case.php
NEW QUESTION # 131
Scenario
Additional Information
Chief Executive Officer (CEO): He started the company 25 years ago and knows his job very well. He injured his leg two years ago which has restricted his visits to the engineering area. As CEO he has an overall perspective of the business strategic requirements and the authority to commit resources as required.
Marketing Director: She has been with the company for three years, following a successful career with a publicity company. She has the ability to represent the needs of the business, particularly as this is a marketing project. She has the authority to commit the annual business marketing budget, from which the project will be funded, as she sees appropriate. She will be responsible for monitoring the expected benefits of the calendar, in particular the improvement of the company's image.
Engineering Manager: He has been responsible for many engineering innovations in the company and is still as keen and energetic as the day he started. VVhilst he will not be part of the project team, his staff will feature in the photos for the promotional calendar.
Central Records: This group of five staff looks after all company records and document control. They now maintain all project files.
Bright Lights: This is the local office supplies company. It supplies all the stationery and office equipment needs of the company and will supply the stationery for this project.
Portraits ltd: This is a professional photographic company with a number of excellent photographers and a history of successful work. This company has been selected to take the photos for the company calendar. It has yet been decided which of the photographers to use.
Which 2 statements explain why the CEO should be appointed as the Executive for this project?
- A. He restricts his visits to the engineering area.
- B. He started the company 25 years ago.
- C. He knows his job very well.
- D. He has an overall perspective of the business's strategic requirements.
- E. He has the authority to commit resources as required.
Answer: D,E
NEW QUESTION # 132
Which role is responsible for providing the customer's quality expectations and acceptance criteria for the project?
- A. Project Assurance
- B. Senior User
- C. Corporate or Programme Management
- D. Executive
Answer: B
NEW QUESTION # 133
The 'capability to provide health and safety training' has been delivered. During the 'closing a project' process, the marketing department sent an e-mail to all key customers reminding them of the deadline to comply with the new government legislation, with an aim to build relationships with their customers.
Which theme is being applied?
- A. Risk.
- B. Organization.
- C. Change.
- D. Plans.
Answer: B
Explanation:
Explanation/Reference:
NEW QUESTION # 134
Which of the following is not part of the composition of a Plan?
- A. Pre-requites
- B. Quality responsibilities
- C. Assumptions
- D. Product descriptions
Answer: B
Explanation:
Explanation/Reference:
Risk Theme
Testlet 1
Additional Information
A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project. A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed. This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff. This meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer. The Project Manager has tried to call the photographer and has had no response. The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
NEW QUESTION # 135
Which of the following statements is False regarding the Risk Management Strategy?
- A. It captures and maintains all relevant information on identified threats and opportunities
- B. It documents the risk tolerances
- C. It identifies responsibilities towards risk for the project
- D. It documents the approach to risk
Answer: A
NEW QUESTION # 136
While deciding on how the work of the project should be approached the following were considered.
Which statement is appropriate for inclusion in the project approach heading in the Project Brief?
- A. The detailed designs (future process, systems, operating and organization models) will be based on the existing high-level designs.
- B. New up-to-date software will be obtained to produce the graphical sections of the Project and Stage Plans.
- C. The Project Manager will involve the selected service provider in the creation of the Stage Plan for stage 4.
Answer: A
NEW QUESTION # 137
Which 2 statements should be recorded under the Reasons heading?
- A. The Marketing department believes that the effect of a good company image, portrayed by a successful calendar, will last into a second year.
- B. MNO Manufacturing is experiencing a fall in orders due in part to the increased marketing activities of its competitors.
- C. 10% of customers have not re-ordered in this financial year.
- D. 1,500 orders are expected, each with an average profit of E2k.
- E. The Marketing department believes that sending a promotional calendar to current and prospective customers will increase orders by at least 10%.
Answer: B,C
Explanation:
Explanation/Reference:
NEW QUESTION # 138
When examining a project issue, which three aspects should be considered?
1.Performance targets
2.Business Case
3.Resources
4.Risk
- A. 1, 2, 3
- B. 1, 2, 4
- C. 1, 3, 4
- D. 2, 3, 4
Answer: B
NEW QUESTION # 139
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